Privacy Notice

Privacy Notice

1. Contact details of the responsible person

2. Contact details of the data protection officer

3. Data processing when visiting our website

4. Cookies

5. Online services and technologies used

6. Data processing in the context of contacting us

7. Direct mail

8. Registration at the webshop

9. Processing of customer and supplier data within the scope of business communication and for the processing of business transactions

10. Use and application of various social networks

11. Your data subject rights

12. Further information

   

1. Contact details of the responsible person

HÖCKER POLYTECHNIK GmbH
Extraction and disposal systems
Borgloher Street 1
49176 Hilter a. T.W.
Phone: +49 (0) 5409 / 405 - 0
Fax: +49 (0) 5409 / 405 - 555
E-mail: info@hpt.net

 

2. Contact details of our data protection officer

Data protection officer of Höcker Polytechnik GmbH

pco GmbH & Co. KG, Hafenstraße 11, 49090 Osnabrück, Germany.
E-mail: datenschutz@hpt.net

 

3. Data processing when visiting our website

a) The nature and purpose of the processing:

When you access our website, information of a general nature is automatically collected. This information (server log files) includes, for example, the type of web browser, the operating system used, information about the browser type and version used, the domain name of your internet service provider, the host name of the accessing computer, your IP address, the website from which our website was accessed, websites accessed via our website, the date and time of access, the message whether the access was successful and the amount of data transferred.

In particular, they are processed for the following purposes:

  • Ensuring a problem-free connection of the website
  • Ensuring a smooth use of our website
  • Evaluation of system security and stability, and
  • for other administrative purposes

Our legitimate interest in data processing also lies in these purposes. We do not use your data to draw conclusions about your person. Information of this kind may be statistically evaluated by us in order to optimise our website and the technology behind it.

b) Legal basis:

The processing is carried out in accordance with Art. 6 para. 1 p. 1 lit. f DSGVO on the basis of our legitimate interest in improving the stability and functionality of our website.

c) Recipients or categories of recipients:

We use qualified service providers to operate, optimise and secure our websites. We transfer your data within the scope of order processing pursuant to Art. 28 DSGVO to service providers who support us in the operation of our websites and the associated processes. These are, for example, hosting service providers, web designers, IT service providers or consent management platforms.

d) Storage period:

Unless we have already informed you in detail about the storage period, we delete personal data when it is no longer required for the aforementioned processing purposes and there are no statutory retention obligations that prevent deletion. Your IP address and the name of your internet service provider will be stored by our external service company, which hosts our website, for seven days and then deleted. Storage beyond this period is possible. We can only view your IP address anonymously in the log files from the beginning.

e) Provision is mandatory or required:

You are under no legal or contractual obligation to provide us with your personal data. However, without the IP address, the service and functionality of our website cannot be guaranteed. In addition, individual services and services may not be available or may be restricted.

 

4. Cookies

(a) the nature and purpose of the processing:

Cookies may be used when visiting our websites. Cookies are text files that are created by the browser when a page is called up in order to store data about a browser during and after a page visit. As a rule, unique character strings are stored in the cookie, by means of which a server can recognise a browser. Cookies can also contain personal data.

We use cookies, among other things, to ensure the technical functionality of the website (technically necessary cookies) and to integrate additional online services from third-party providers on our website (technically unnecessary cookies). Cookies can be stored by the visited page (first-party) or by online services of a third-party provider (third-party), provided that you have enabled a third-party service.

In order for us to be able to use cookies and third-party services in a data protection compliant manner and so that you yourself have control over the use of cookies, we use a consent banner on our website. The consent banner is used to query and document the user's decision and to transfer it to other systems. The Consent Banner is displayed the first time you visit our website and you can make your cookie settings, i.e. declare your consent to the respective use of cookies.

Whether and which cookies are used when you visit our websites depends on which areas and functions of our websites you use and whether you consent to the use of cookies that are not technically necessary in our Consent Management System.

b) Legal basis

Technically necessary cookies:

The legal basis for the use of technically necessary cookies is our predominantly legitimate interest pursuant to Art. 6 para. 1 p. 1 lit. f DSGVO in conjunction with. § 25 para. 2 no. 2 TTDSG.

Technically unnecessary cookies:

The legal basis for the use of technically unnecessary cookies is your consent pursuant to Art. 6 para. 1 p. 1 lit. a DSGVO in conjunction with. § 25 para. 1 TTDSG.

c) Recipients or categories of recipients:

Recipients of the data may be technical service providers who act as order processors for the operation and maintenance of our website. For further recipients, please refer to the information below on the display, tracking, remarketing and web analysis technologies used

d) Storage period :

For the storage period of the individual cookies, please refer to our Consent-Banner .

e) Provision is mandatory or required:

Of course, you can also view our website without cookies. Web browsers are regularly set to accept cookies. In general, you can disable the use of cookies at any time via your browser settings. Please note that individual functions of our website may not work if you have deactivated the use of cookies.

 

5. Online services and technologies used

Google Analytics

a) Nature and purpose of the processing:

This website uses Google Analytics, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.  (hereinafter: "Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in Ireland. Due to the activation of IP anonymisation on these websites, your IP address will be truncated by Google within Member States of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. The purpose of the data processing is to evaluate the use of the website and to compile reports on activities on the website. Further associated services are then to be provided on the basis of the use of the website and the internet.

b) Legal basis:

The processing of the data is based on the user's consent (Art. 6 para. 1 p. 1 lit. a DSGVO).

c) Recipients or categories of recipients:

The recipient of the data is Google.

d) Storage period:

Data is deleted as soon as it is no longer required for our recording purposes, usually after six months.

e) Provision prescribed or required:

The provision of your personal data is voluntary, based solely on your consent. If you prevent access, this may result in functional restrictions on the website. Of course, you can also view our website without cookies. Internet browsers are regularly set to accept cookies. In general, you can deactivate the use of cookies at any time via your browser settings. Please note that individual functions of our website may not work if you have deactivated the use of cookies.

f) Withdrawal of consent:

You can adjust your consent to the use of Google Analytics in our cookie settings here . You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link: Browser Add On to deactivate Google Analytics.

g) Profiling:

With the help of the tracking tool Google Analytics, the behaviour of visitors to the website can be evaluated and interests analysed. For this purpose, we create a pseudonymous user profile.

 

Google Ads

a) Nature and purpose of the processing:

As part of our online marketing measures, we use Google Ads (formerly Google AdWords) to advertise our products and services. In connection with this, we also use the conversion tracking of the company Google with headquarters in Ireland (Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland) on our website.

With the help of this tracking tool, we can better adapt our advertising offer to your interests and needs. When you click on one of our Google Ads ads, the "conversion" cookie from a Google domain is stored on your computer (usually in the browser) or mobile device. As soon as you complete an action on our website, Google recognises the cookie and saves your action as a so-called conversion. As long as you surf our website and the cookie has not yet expired, we and Google will recognise that you found us via our Google Ads ad. The cookie is read and sent back to Google Ads with the conversion data. We do not collect or receive any personal data. We receive a report from Google with statistical evaluations. For example, we learn the total number of users who clicked on our ad and we see which advertising measures were well received.

If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, it is possible that the provider will find out and store your IP address.

For more information, click here:

Website: https://ads.google.com/home/
Privacy policy: http://www.google.de/intl/de/policies/privacy

b) Legal basis

If you have consented to the use of Google Ads Conversion Tracking, the legal basis for the corresponding data processing is this consent pursuant to Art. 6 (1) p. 1 lit. a DSGVO.

c) Recipients or categories of recipients:

The recipient of the data is Google.

d) Storage period:

We have no influence on how Google uses the collected data. According to Google, the data is encrypted and stored on secure servers. In most cases, conversion cookies expire after 30 days and do not transmit any personal data. Cookies can also be deleted earlier by manually deleting or deactivating them in your browser.

e) Provision prescribed or required:

The provision of your personal data is voluntary, based solely on your consent. If you prevent access, this may result in functional restrictions on the website. Of course, you can also view our website without cookies. Internet browsers are regularly set to accept cookies. In general, you can deactivate the use of cookies at any time via your browser settings. Please note that individual functions of our website may not work if you have deactivated the use of cookies.

f) Withdrawal of consent:

You can adjust your consent to the use of Google Ads or Conversion in our cookie settings here .

 

Leadinfo

a) Nature and purpose of the processing:

 We use the lead generation service of Leadinfo B.V., Rotterdam, Netherlands. This recognises visits by companies to our website by means of IP addresses and shows us publicly available information for this purpose, such as company names or addresses. In addition, Leadinfo sets two first-party cookies to evaluate user behaviour on our website and processes domains from form entries (e.g. "leadinfo.com") in order to correlate IP addresses with companies and improve the services. For more information, please visit www.leadinfo.com.

b) Legal basis:

If you have consented to LeadInfo tracking, the legal basis for the corresponding data processing is this consent according to Art. 6 para. 1 p. 1 lit. a DSGVO.

c) Recipients or categories of recipients:

The recipient of the data is Leadinfo B.V., Rotterdam, The Netherlands.

d) Provision prescribed or required:

The provision of your personal data is voluntary, based solely on your consent. If you prevent access, this may result in functional restrictions on the website. Of course, you can also view our website without cookies. Internet browsers are regularly set to accept cookies. In general, you can deactivate the use of cookies at any time via your browser settings. Please note that individual functions of our website may not work if you have deactivated the use of cookies.

e) Withdrawal of consent:

You can adjust your consent to the use of LeadInfo in our cookie settings here . Furthermore, you can deactivate the data collection (tracking) by clicking on the corresponding button at: www.leadinfo.com/en/opt-out.

 

6. Data processing in the context of contacting

a) Nature and purpose of the processing:

By providing our e-mail address, our telephone number and our contact form, we offer you the opportunity to make initial contact with us. To use the contact form, it is necessary to enter your e-mail address and your name. Depending on your request, it may be necessary to provide further data. In addition, your IP address and the time of your request are logged.

When contacting us, your transmitted personal data will be stored. The personal data is processed exclusively for the purpose of dealing with your request.

b) Legal basis :

The legal basis for the processing of data transmitted in the course of sending an e-mail or via the contact form is Art. 6 para. 1 p. 1 lit. f DSGVO. If the e-mail contact aims at the conclusion of a contract (e.g. request for quotation), the additional legal basis for the processing is Art. 6 para. 1 p. 1 lit. b DSGVO. The same applies analogously for postal deliveries.

c) Recipients or categories of recipients:

Depending on the nature of your enquiry, we may pass on your data to our distributors, trading partners or even manufacturers who are active in the region in which you are based or to which you are enquiring about a delivery or service. In some cases, we use external service providers for the support of our IT within the scope of commissioned processing pursuant to Art. 28 DSGVO in order to process your data.

d) Data transfers to third countries:

It may happen that our IT service providers process data in third countries outside the EU for which an adequacy decision of the EU Commission is missing. Where necessary, we conclude standard contractual clauses of the EU Commission with these service providers and take additional safeguards to protect your data in order to comply with the level granted in the European Union in accordance with the ECJ decision C-311/18 (Schrems II decision). You can obtain access to the relevant documents via our data protection officer. The data will not be passed on to third parties.

 e) Storage duration :

Your personal data will be deleted or blocked as soon as the purpose of the processing no longer applies. The purpose is determined by the content of the communication and the respective business transaction. The storage periods to be observed cannot be determined in general terms, but must be determined for each individual business transaction. If storage is necessary to comply with retention periods under commercial or tax law, the retention period is usually six or ten years, unless longer storage is necessary for the defence of legal claims

f) Provision prescribed or required :

The provision of personal data is not required by law or contract, but may serve to conclude a contract for the reasons stated above. If you do not wish to provide the data, this will mean that we will not be able to contact you.

 

7. Direct advertising

a) The nature and purpose of the processing:

We will use the data received from the data controller in connection with the sale of goods or services for direct advertising of our offer. In the case of the e-mail address, this will only be done for our own similar goods or services and if the data subject has not objected to the use, which will be pointed out when the data is collected and processed. With each use, we also point out the ongoing possibility of objection.

b) Legal basis:

The advertising approach to our "existing customers" is carried out on the basis of Art. 6 para. 1 p. 1 lit. f DSGVO in conjunction with. § 7 para. 2 no. 2 and § 7 para. 3 UWG.

c) Storage period:

As soon as the data is no longer required to achieve the purpose, it is deleted. This is the case if the data subject has objected to the direct advertising or if other necessary conditions from § 7 para. 2, 3 UWG no longer apply.

d) Possibility of objection and removal:

The data subject may object to the use of his/her data for direct marketing at any time for the future.

 

8. Registration at the webshop

a) The nature and purpose of the processing:

To access our web shop, we need your login details. We will provide your login details for the first time upon request. In addition, we use your personal data to process your online purchases and to send delivery status notifications or notifications in the event of problems with the delivery of your items.

b) Legal basis:

The processing of the registration data is based on the existing contractual relationship pursuant to Art. 6 para. 1 p. 1 lit. b DSGVO.

c) Recipients or categories of recipients:

Recipients of the data may be technical service providers who act as order processors for the operation and maintenance of our website. 

d) storage period:

Your data will only be processed in this context as long as there is an active business relationship with you. As a rule, your login data will be deleted two years after your last order. 

e) Provision is mandatory or required:

The provision of your personal data is voluntary, based solely on your consent. Without the provision of your personal data, we cannot grant you access to our offered content.

 

9. Processing of customer and supplier data within the framework of business communication and for the processing of business transactions

a) The nature and purpose of the processing:

We collect and process your data in order to be able to communicate with you for business purposes. This may be to initiate business or to fulfil contractual and legal obligations, to offer products and services, to process orders and contracts, for accounting and billing purposes and to strengthen the customer relationship. Without providing your personal data, we are often unable to achieve the aforementioned purposes.

b) Legal basis:

Depending on the phase of contact with you, the following legal bases may be relevant for processing your data:

  • For the implementation of pre-contractual measures or for the fulfilment of a contract, this is Art. 6 para. 1 p. 1 lit. b DSGVO.
  • For the fulfilment of legal obligations to which we are subject, this is Art. 6 para. 1 p. 1 lit. c DSGVO
  • To protect our legitimate interests, this is Art. 6 para. 1 p. 1 lit. f DSGVO
  • If you have given us consent for data processing, this is Art. 6 para. 1 p. 1 lit. a DSGVO

c) Recipients or categories of recipients of the data:

Within our company, we ensure that only those persons receive your data who need them to fulfil contractual and legal obligations. Depending on the nature of the business relationship with you, data is passed on to partners and suppliers. In some cases, we use other service providers to process business transactions. These can be, for example, parcel services, banks, internet service providers, manufacturers, distributors, trading partners, IT service providers, lawyers and tax consultants

d) Data transfers to third countries

It may happen that our IT service providers process data in third countries outside the EU for which an adequacy decision of the EU Commission is missing. Where necessary, we conclude EU Commission standard contractual clauses with these service providers and provide additional safeguards to protect your data in order to comply with the level of protection granted in the European Union in accordance with the ECJ decision C-311/18 (Schrems II decision). You can obtain access to the relevant documents via our data protection officer. The data will not be passed on to third parties.

e) Storage period:

The purpose is determined by the content of the communication and the respective business transaction. The storage periods to be observed cannot be determined as a general rule, but must be determined for each individual business transaction. As a rule, data is stored to comply with retention periods under commercial and tax law (usually six or ten years), unless longer storage is required for the defence of legal claims.

f) Provision prescribed or required:

An obligation to provide your personal data may sometimes arise from the respective contractual relationship. Without providing your personal data, we are often unable to achieve the aforementioned purposes.

 

10. Deployment and use of various social networks

a) General information on the processing of your data:

We maintain company profiles on various social networks and comparable platforms. This includes Facebook, Instagram, YouTube, LinkedIn and XING. These presences serve to promote the company and create contact channels for interested parties and customers. We regularly place links to these presences on our website.

If you use our profiles on social networks to contact us (e.g. by creating your own posts, responding to one of our posts or by sending us private messages), the data you provide us with will be processed by us solely for the purpose of being able to contact you in order to process your request.

However, we would like to point out that your personal data will also be collected, used and stored by the operators of the respective social network when you visit our profiles in the networks listed above. This also happens if you yourself do not have a profile in the respective social network. The individual data processing procedures and their scope differ depending on the operator of the respective social network and they are not necessarily traceable for us. It is therefore also not excluded that your data may be processed by the provider of the respective platform for market research and advertising purposes. For example, usage profiles can be created from the usage behaviour and the resulting interests of the users. Such usage profiles can in turn be used, for example, to place advertisements within and outside the respective platforms that presumably correspond to the interests of the users. Furthermore, data on the devices used by the users, as well as location data and other so-called meta data may be stored in the usage profiles. For these purposes, cookies, among other things, are usually stored on the computers of the users, in which the usage behaviour and the interests of the users are stored. In addition, most platforms use so-called tracking pixels.

For a detailed description of the respective processing and the opt-out options, please refer to the information of the respective providers linked below.

Further details on the Facebook fan page: As the operator of a Facebook Fanpage, we can only view the information stored in your public Facebook profile, and only if you have such a profile and are logged in to it while visiting our Fanpage. In addition, Facebook provides us with anonymous usage statistics, which we use to improve the user experience when visiting our Fanpage. However, we do not have access to the individual visitor usage data that Facebook collects to compile these statistics. We also do not make any decisions regarding the processing of insights data and any other information resulting from Art. 13 GDPR, including legal basis, identity of the controller and storage duration of cookies on user terminals. Facebook has committed to us to assume primary responsibility under the GDPR for the processing of this data, to comply with all obligations under the GDPR with respect to this data, and to provide data subjects with the essence of this commitment (see https://www.facebook.com/legal/terms/page_controller_addendum).

Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland)
Privacy Policy: https:
//www.facebook.com/about/privacy/Information on Insight data:
https://www.facebook.com/legal/terms/information_about_page_insights_data

Instagram
Instagram (Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA)
Privacy policy: http://instagram.com/about/legal/privacy/

LinkedinLinkedIn
(LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland)
Privacy Policy: https://www.linkedin.com/legal/privacy-policy

XING
XING AG, Dammtorstraße 29-32, 20354 Hamburg, GermanyData protection declaration: https://privacy.xing.com/de/datenschutzerklaerung

Google/ YouTube
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland Privacy Policy: https://policies.google.com/privacy

b) Legal basis:

Communication data: To communicate with you, the following legal bases for processing your data come into consideration, depending on the phase of the contact:

  • For the implementation of pre-contractual measures or for the fulfilment of a contract, this is Art. 6 para. 1 p. 1 lit. b DSGVO.
  • For the fulfilment of legal obligations to which we are subject, this is Art. 6 para. 1 p. 1 lit. c DSGVO
  • To protect our legitimate interests, this is Art. 6 para. 1 p. 1 lit. f DSGVO
  • If you have given us consent for data processing, this is Art. 6 para. 1 p. 1 lit. a DSGVO

Other processing: The other data processing used within the scope of the social networks serves our legitimate interest and the legitimate interest of the respective provider to improve the user experience when visiting our company profiles according to the target group. The legal basis for the data processing is therefore Art. 6 para. 1 p. 1 lit. f DSGVO. If the users are asked by the respective providers of the platforms for consent to the aforementioned data processing, the legal basis for the processing is Art. 6 para. 1 p. 1 lit. a DSGVO.

c) Duration of storage:

We delete stored data as soon as their storage is no longer necessary or you request us to delete them; in the case of statutory retention obligations (usually six or ten years), we limit the processing of the stored data accordingly, unless longer storage is necessary for the defence of legal claims.

d) Recipients or categories of recipients:

We do not pass on the data collected from you to third parties. However, we cannot exclude and have no influence on the extent to which the operators of the respective networks pass on your data to third parties (e.g. business partners, advertising companies, etc.).

e) Third country transfer:

We would like to point out that visitors' data may also be processed on social networks outside the European Union. This may result in risks for users because, for example, it could make it more difficult to enforce users' rights.

f) Your data subject rights:

In addition to the section "Data subject rights", we would like to point out that the most effective way to assert your rights, especially requests for information, is to contact the providers. Only the providers have access to the users' data and can take appropriate measures and provide information directly. If you still need help, you can contact us.

 

11. Your data subject rights

You can exercise the following rights at any time using the contact details provided by our data protection officer:

  • Information about your data stored by us and its processing (Art. 15 DSGVO)
  • Correction of inaccurate personal data (Art. 16 GDPR)
  • Deletion of your data stored with us (Art. 17 DSGVO)
  • Restriction of data processing if we are not yet allowed to delete your data due to legal obligations (Art. 18 DSGVO)
  • Object to the processing of your data by us (Art. 21 DSGVO)
  • Data portability, provided you have consented to the data processing or have concluded a contract with us (Art. 20 DSGVO).

If you have given us consent, you can revoke this at any time with effect for the future.

You can submit a complaint to a supervisory authority at any time, e.g. to the competent supervisory authority in the federal state of your residence or to the authority responsible for us as the responsible body. A list of the supervisory authorities (for the non-public sector) with address can be found at: https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html.

12. Further information

Objection to advertising e-mails

The use of contact data published within the scope of the imprint obligation to send advertising and information material that has not been expressly requested is hereby prohibited. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

No automated decision-making based on your personal data takes place in connection with the use of our online services.

 

 

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